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Using FrontPage reports to better manage your site

FrontPage assumes index.htm as home page so if your home page is different you need to copy it to that file to get correct reports. There is not much control over reports: they are mostly canned and as such less useful that they could be.

For a large web site only few built-in frontage reports are usable:

Recently modified pages report are very useful if finding "suddenly disappeared" pages.  They might be moved to a new location.


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[Aug 26, 2012] Using FrontPage reports to better manage your site By David Berry

October 2002 | Microsoft

Do you know how big your Web site is and how many files it contains? Does it include broken hyperlinks or pages that load too slowly? Do you know how big your Web site is and how many files it contains? Does it include broken hyperlinks or pages that load too slowly? To ensure the success of your Web site, you should know this information.

FrontPage 2002 generates 27 different types of reports about all aspects of your Web site, so you can quickly find the answer to these and other questions. Reports give you detailed information about the performance of your Web site, as well as information about your visitors. You can use these reports to identify and fix many common problems, keep track of your Web site's development, and continue to improve and tailor your site to enhance your users' experience.

How to access reports

Reports view is one of six views available from the Views bar on the left side of the FrontPage window. You also can access the various reports from the View menu by clicking Reports.

The first time you click the Reports icon, FrontPage displays the Site Summary report and displays the Reporting toolbar just below the Formatting toolbar. This allows you to quickly access the various types of reports available by clicking the View menu and pointing to Reports.

You also can access the different reports by clicking the hyperlinks in the Site Summary report. Each hyperlink takes you to a more detailed view for that particular category. For example, clicking Usage Data brings up the Usage Summary report, where you can select various reports and statistics about your Web site.

Common report features

Most of the reports in FrontPage 2002 share common features. With the exception of the Site Summary report, you can sort each report by clicking any column. Clicking the column again reverses the sort order. You also can adjust the width of the report columns by dragging their borders.

Many of the items in the various report views are clickable. For example, you can click an HTML page and have it open in the FrontPage editor, or click a hyperlink to edit it.

FrontPage 2002 has an additional 13 usage reports and the ability to export report data.

To export report data

  1. On the View menu, point to Reports and click the type of report you want to copy.
  2. Right-click anywhere on the report, and click Copy Report.
  3. Open another Microsoft Office program (such as Microsoft Excel), and click Paste on the Edit menu.

To save a report, on the File menu click Save As, and then type the location where you want to save the report. Reports are saved in Microsoft Excel HTML format.

You can use either of these two procedures for archiving report data or for sharing it with others.

Another new feature of FrontPage 2002 reports is the AutoFilter button. This is a small triangular button on the right side of each report column heading. When you click the button, a drop-down list appears containing all of the items in that column. By selecting one of the items, you can limit the report to the values that match the selected item. To remove the filter, simply click the button again and choose All.

The Site Summary report

As mentioned above, the first report you see when you click Reports on the Views bar is the Site Summary report. This report provides you with a quick overview of the statistics available about your Web site.

The Site Summary report provides a lot of useful numbers, such as the number and size of all the files in your site. This allows you to quickly see how much space your Web site is taking on the server.

The different types of reports

FrontPage reports are divided into four categories: Files, Problems, Workflow, and Usage.

File reports

These reports let you view all the files in your Web site and determine which ones are old, new, or recently changed, as well as who is working on the files, and when they were last modified or added to your site.

Problem reports

These reports identify potential problems with your Web site that can prevent visitors from wanting to return.

Workflow reports

When you have several people working on your site, these reports let you monitor their workflow and help you determine which files should be included the next time the site is published.

Usage reports

These reports are new to FrontPage 2002. Usage reports give you a detailed view of how your site is being accessed and various pieces of information that can help you improve your site and tailor it to the needs of your customers.

To see the different usage reports, contact your Internet service provider or Web presence provider to activate usage analysis for your site on the provider's Web server. If you're running your own Web server, you can enable usage analysis for your site from the FrontPage 2002 Server Extensions Site Administration page. With FrontPage 2002 Server Extensions, you can also schedule reports to run at predetermined intervals. For Web sites hosted on servers running SharePoint™ Team Services from Microsoft, you will have the same options from the Site Administration page.

Usage reports allow you to see how your site is being accessed, how many times pages have been viewed, the types of browsers your visitors are using, and how visitors found your site (links from search engines or other sites that have links to yours). These reports include:

As the Webmaster for your site, you can use these statistics to determine the popularity of different pages on your site. Pages that don't get a lot of visits potentially need updating.

Unlike the other reports in FrontPage, the usage reports also include the ability to create a pie or bar chart of the data so that you can better analyze different trends. To create a chart for a particular report, simply click Usage Chart on the Reporting toolbar.

Conclusion

As you have seen, FrontPage provides numerous reports that can help you better plan and maintain your Web site. By taking advantage of these reports, you can quickly identify problem areas, monitor and graph usage data, manage workflow, keep your content up-to-date, and customize your site to enhance the user's experience of your Web site.


David Berry has an extensive background in technical and IT skills, Web site design work, application development, and technical support with over 17 years of diverse experience with government and federal agencies as well as competitive business markets. He is also a Microsoft Certified Professional and has been a Microsoft FrontPage Most Valuable Professional (MVP) since 1999. David co-authored Microsoft FrontPage 2002 Unleashed, Microsoft FrontPage 2000 Unleashed, and Microsoft Windows 2000 Professional Unleashed.

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http://www.support.dsu.edu/frontpage/reporttooloverview.htm

 

http://office.microsoft.com/en-us/frontpage-help/using-frontpage-2002-to-collaborate-on-a-web-team-HA001042932.aspx

 

http://www.omg.org/tutorial/list_broken_hyperlinks.htm